Manuscript Production
Production process consists of the steps manuscript goes through after a paper has been accepted. JAMS supports three stages of production processes - article layout, language editing and XML conversion.
This article describes both scenarios - if a client has opted for production services provided by JAMS editors or to have these services done by their editorial office/third-party editors. Some production tasks are actioned back-to-back whereas editorial office’s action is required in-between certain parts.
Production Workflow
After a paper has been accepted, system prompts the editor to sent the manuscript to layout editing. When sending paper to layout, an email notification is send out to the Layout mailbox entered in the platform’s website settings. By clicking the link provided in the email, Layout manager is able to access the paper and assign it to layout editor for editing. Once layout editing is completed and the editor reuploads the files to JAMS, manuscript will be automatically sent to Language editing. This will also trigger an email notification to the English email address set in the website settings. English managers can then assign a paper to the editor, who will reupload edited files to JAMS. Once this step is completed, manuscript status will be automatically updated to Pending author proofreading.
In order for email notifications to reach production team members, configurating notification mailbox settings is needed. More details on this process are provided below.
At this stage, a user from the editorial office of the journal needs to send paper to author proofreading. After the proofreading has been completed, the member of the editorial office can confirm the final files and send the paper to manuscript conversion. This step triggers a notification to Conversion mailbox according to which conversion managers assign the paper to a conversion editor. Once the conversion editor completes preparation of final manuscript files (XML and PDF), they reupload the files to JAMS and the status of the paper automatically changes to Pending online. At this stage the publisher can go ahead and publish a paper or request a re-conversion of the paper in case updates are needed.
JAMS Provided Production Services
In case the publisher opted for using production services provided by JAMS, the following settings need to be configured in the system.
Application Features
In the Application Features section, the publisher needs to enable features for the services they choose to get from the JAMS team.
Email Mailboxes
Email addresses of corresponding teams need to be entered in the website settings page, as described in this Knowledge Base article. Corresponding email addresses for production services provided by JAMS are as follows:
Layout Editing / Typesetting - jamsproduction@mdpi.com
Language Editing - english@mdpi.com
Conversion Editing - jamsproduction@mdpi.com
Layout Editing
Basic Tier
In case the publisher opted for the basic tier of JAMS production services, their papers will be formatted according to the template shown below. In order for the production team to finalize layout format, the publisher needs to provide logo for their journals which will be included in every article.
Premium Tier
Publishers that choose the premium tier of production services can set custom formatting rules according to which our layout team will edit the manuscripts. In order to determine the layout rules, the publisher needs to provide the JAMS team with journal logos and a filled out article layout form which can be found below.
JAMS article layout template setup request.docx
Editorial Office's/Third-Party Provided Production Services
In case the publisher opted to carry out manuscript production themselves or to have it done by a third-party provider, they can still use JAMS to track the production work by applying the following system settings.
Email Mailboxes
In order for your designated teams to receive production notifications, it is necessary to add their contact email addresses in in the correspnoding website settings as described in this Knowledge Base article.
Roles Assignment
To get access to papers, production editors need to have appropriate roles assigned. Roles such as layout manager, English manager and conversion manager have permissions to assign papers to editors whereas layout, English and conversion editors can access and edit papers assigned to them and reupload them into the system. To learn more about this process, please see this article on user registration and roles assignment.